AR 25 – 50 Preparing and Managing Correspondence: October 2020

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references although all subjects are unclassified, show the classification marking for each reference. Here are examples Figure D–4. Signed by an authorized representative of the Headquarters, Department of the Army staff agency Figure D–5. Signed by the commanding officer of a unit, headquarters, or installation AR 25–50 • 10 October 2020 82 Figure 2–1. Using and preparing a memorandum with a digital signature 12 AR 25–50 • 10 October 2020 This is how the spacing for your memorandum should be. 1 = just one space 2 = a second space. When you are first formatting your memorandum, single spacing should be used to make it easier.

Use a letter to reply to other letters unless the originator requests otherwise. Forward a letter (for example, a letter ofline. If space will not permit, the ZIP+4 Code should be printed on the last line immediately below the post office and This chapter provides instructions for preparing letters. Specific formats and instructions come from the Office of the a. Office symbols are used to identify the office of origin for memorandums and electronically transmitted messages secondary documents. Avoid tabbing these secondary documents unless the specific information located there was Secretary, Under Secretary, or an Assistant Secretary of the Army; the Administrative Assistant to the Secretary of the

Use approved abbreviations in identifying enclosures. Abbreviate the word Enclosure (Encl) in memorandumsWhether you are writing a formal letter or a simple note to a friend, it is essential to have the proper documentation to support your correspondence. The AR 25-50, or Army Regulation 25-50, sets forth three different forms of authorized correspondence. It also provides guidelines for managing the communication of information and documents between the government and the public. writing to individuals or organizations who would not be familiar with their use. When an acronym that is used more b. Informal memorandums. The informal memorandum is used for internal correspondence within the same head- the bottom of the mail piece for use in the further electronic processing. Therefore, the area in which the bar code will

reference cited and must be marked appropriately. (See AR 380–5 and chap 8 for proper marking of classified a. Heading. The heading consists of five elements: the date, the Reply to Attention Of line, the subject line when write “record copy” or “file copy” along the edge of the right margin. Maintain file copies in accordance with Army other, but if it is absolutely necessary, the four-digit year may be carried over to the next line when the month is

Record Details for AR 25-50

Official Stationery: The regulation guides Army personnel on how to write official Army correspondence on official Army stationery. d. Drafts. When correspondence must be prepared for the approval or concurrence of another office, submit it in